Fictional sample
AI Evidence Passport
This illustrates the customer-safe answers and review controls inside the passport. “Northstar Assist,” its evidence, people, and answers are fictional. It is not a compliance claim or customer work.
Response register
Answers stay tied to evidence
A finished pack separates supported facts from missing decisions instead of smoothing over uncertainty.
Swipe horizontally to inspect every answer, source, and status.
| Buyer question | Proposed answer | Evidence | Status |
|---|---|---|---|
| Does the product train foundation models on customer content? | No. Customer prompts and outputs are not used by Northstar Assist to train its own or third-party foundation models. | Data processing addendum §4.2 Model provider terms, reviewed 2026-08-05 | Approved |
| Can administrators control retention? | Workspace administrators can select 30-, 90-, or 365-day retention. Enterprise deletion requests are processed within 30 days. | Admin guide: Data controls Deletion procedure SEC-12 | Approved |
| Is a human review required before consequential use? | The product is designed as decision support. Contract terms prohibit using generated output as the sole basis for employment decisions. | Acceptable use policy §3 MSA product schedule §2 | Legal review |
| Which sub-processors can receive prompts? | Not provided | Current model-routing diagram omits the fallback provider. | Evidence missing |
Escalation register
Open decisions remain visible
- 01Confirm fallback model provider
Owner: Engineering · Due: 10 August · Blocks question 4
- 02Approve consequential-use wording
Owner: Legal · Due: 11 August · Blocks question 3
- 03Refresh sub-processor evidence
Owner: Security · Due: 11 August · Required before final export
Reusable library
The next request starts with approved facts.
Each accepted answer is stored with its evidence, owner, review date, and scope. Similar questions can be answered consistently without copying an old spreadsheet blindly.
- Owner
- Privacy lead
- Applies to
- Northstar Assist
- Reviewed
- 5 August 2026
- Next review
- 5 November 2026
Your product, your evidence
Build a reusable passport for one AI product.
Five business days. Fixed €1,000 fee. No confidential attachments in the first message.